Subcontractors
What is the role of a subcontractor? responsibilities? how to comply with the contract?
Did you know, the government gives no guidance for submittals? No how to assemble, layout, provide for conformance etc. No administration of the contract? See QCM requirements. It's incumbent on the prime contractor to set the rules, provide guidelines and requirements of every sub-contractor through a process of elimination. Try, fail, try again and again.
This is why experience in large-scale projects is required by USACE, learned through experience for prime contractors staff and is different for each project. So be prepared, here you find our 24 years of experience guides for your entertainment and educational consumption.
Subcontractors have the same responsibilities as the prime contractor (through back-to-back contracts or attached / referenced specification's). Contract administration is a key issue, timely execution of all required submittals (usually contracted for within 30 days) ensures your ready to go when the time comes. Make submittals concise, efficient, informative enough for a child to understand, remember we are dealing with government personnel and designers after all.
The following contract sections inevitably apply to all, prime and subcontractors:
01 25 00- Substitution procedures
01 31 00- Project Management -multiple sections 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 1.10, 1.11, 1.12, 1.13, 1.14, 1.15, 1.17
01 31 13- Project Coordination
01 33 00 – Submittal procedures
01 40 00- Quality requirements
01 42 00- References
01 52 00- Temporary facilities and controls
01 72 50- Field engineering
01 73 29- Cutting and Patching
01 78 23- Operations and maintenance data
01 91 13- General Commissioning requirements
What is a submittal?
Submittals show compliance with specifications through documentation as required, defined, found acceptable by the owner through different data types:
- SD-01 Preconstruction Submittals
- SD-02 Shop Drawings
- SD-03 Product Data
- SD-04 Samples
- SD-05 Design Data
- SD-06 Test Reports
- SD-07 Certificates
- SD-08 Manufacturer’s Instructions
- SD-09 Manufacturer’s Field Reports
- SD-10 Operation and Maintenance Data
- SD-11 Closeout Submittals
A submittal register (given by the customer) is given from the prime contractor to the subcontractor for their scope-of-work, all items must be submitted against... Submittal register example
Subcontractor must keep tract of all submitted items.
If one submittal covers more then one register item the subcontractor must list all submittal items in writing on page 1.

Layout
Submittals need to follow a particular format, learning this will expedite your submittals by making them "stupid-proof", effectively showing compliance with specifications and drawings.
The layout is:
- Face page numbering each & all submission items in this one submission
- Face page individual submittal item
- information pages with markups proving compliance
- specification with markups showing location of compliance
- repeat for all items submitted

Naming convention:
To avoid confusion, only use the government supplied description of every submittal, found in the submittal register.
The layout is:
Spec section - description* Rev # .pdf
03 30 00 - concrete mix design R0.pdf
( * If long description use Type of submission)
See both examples and follow the convention for simplicity, not your names, THEIRS ONLY!
(Using invented/unique names will confuse everyone & everything... not allowed. As QCM reject incorrectly named submittals.)