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A team Effort...

The Team needs EDU...

QCM is not the team secretary but only one tasked by contract to perform quality inspections and other duties previously performed by USACE, The QCM is the USACE designated POC for each project... not the site superintendent nor the project manager as most construction companies are use to and would have you believe. The entire team works to complete the project on time and within budget so they need to work as a cohesive team strategy, not 3-5 individuals bouncing off of each other like pinball's....

As this may be a new type of effort for you, see the team members and key responsibilities are listed below.

The Site Team (must be on site at all times)

SSI

The site superintendent (SSI) 

The SSI is a separate, contract required position (see org-chart), this post is in charge of subcontractors progress, project schedule compliance, manpower etc. The SSI answers to the PM & corporate director on schedule and progress. The QCM works along side the SSI to find, document and eliminate issues before USACE finds them. The SSI role is to:

  1. Drives the schedule
  2. Directs the day to day construction activities
  3. Contributes to daily reports in RMS 3, daily activities
  4. Participates in all quality control 3 phase meetings
  5. Reviews progress payments with QCM and USACE
  6. Secures and monitors all SKIF activity
  7. Secures and monitors all passes to site as required by USACE or base
  8. Secures and instructs access to site for all sub-contractors
  9. Pushes safety and security while constructing
  10. Optional, but usually at weekly progress meetings covering the 3 week look ahead and current activities.

QCM

The Quality Control Manager (& PE's)

The QCM post answers to the PM & corporate director on all quality issues and QC progress & issues. Is required at all weekly progress meetings. Records the required meeting minutes with participants, issues & make's changes USACE requires, (but it is your document & you can decline change requests).

  1. Must stay ahead of schedule.
  2. Documents and reports daily. 
  3. Stays ahead of future construction efforts.
  4. Stays on top of current construction efforts.
  5. Schedules and performs all 3 phase details with USACE (with QCI if needed). 
  6. Schedules and performs all interaction with USACE COR representatives
  7. Makes site reviews with USACE
  8. Presides over all weekly progress meetings with USACE +
    takes and distributes meeting minutes
  9. Performs weekly submittal meetings with all subs / trades to ensure submittals are timely, production is ready, or puts the contractor on written notice copies both SSI and PM for their input.
    NOTE: This is the hardest role in the team due to the complexity of the post.

SSHO

The site safety officer (SSHO) 

The SSHO is a separate, contract required position (see QC org-chart), who answers to the project manager, corporate director and USACE. 

  1. Keeps contractors from stupid stuff with daily safety and weekly tool-box meetings
  2. Keeps contractors on the job with no safety or security issues
  3. Tracks and documents in RMS 3 all manpower, machinery and vehicles on site
  4. Tracks all SKIF personnel making sure all rules are followed
  5. Participates in all quality control 3 phase meetings.
  6. Optional but usually at weekly progress meetings.Covers safety related activities like weekly tool-box and daily safety reviews. documents all near and accidents.


Project Manager and/or Director (no on-site requirement)

Administration requires simple & effective tracking so we provide key links that keep track of elements often overlooked during the hustle to construct.

Keep things moving with simple solutions as noted below and throughout this EDU package for project managers and upper administration.

1. Learn RMS... for administrators.... Main sections include Schedule & Progress Payments, these are key and totally in your wheel-house.
2. Track key areas where submittals and production need to be addressed before initial schedule is issued using RMS not Procore or a 2nd software package. Key submittals should be in the schedule, discuss this with the full site team (not just the SSI) to determine key items.

3. Contract tracking:  --
PM's and administrators need to keep track of all portions of the contract CLIN with DIV's as sometimes small/key portions are overlooked. 

An Excel document is used to track what parts of the contract have been subcontracted and what are still outstanding, together with subcontractor POC and contact info becomes most useful to all team members at a glance.  This allows you to track all sections of the contract in one easy to find location 
(A. like the root of the "contracts executed" folder) 
(B. sometimes DropBox is the answer for the team, as long its one document that stays in one place for all to see). 

Procore has the ability but most administration & PM's lack the capacity, ability or interest to use it properly.

The do's and don't's of RMS finance are key, so watch some USACE videos. 

More corporate info here.

This is an example of the benefits of this education site.


Start the EDU Here 


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